Body Corporate & Strata Management Services

Hallmark & Stone offers a range of asset management services, founded within the property market. Not exclusively BC management, we can also manage commercial buildings, industrial complexes and rural property assets.

At Hallmark & Stone, we deliver comprehensive body corporate and strata management services across New Zealand. Our team works hard to maintain the value of your property. We ensure compliance and make management easy for owners, committees, and developers.

Why Choose Hallmark & Stone for Body Corporate, Strata, & Residential Association Management in NZ?

• Local Expertise: With many years of experience managing body corporate schemes in New Zealand, we are well-versed in the unique challenges of both small residential developments and large commercial or mixed-use properties. Our expertise extends to large residential complexes, ensuring we have the skills and knowledge to handle any scale of property management.


• Personalised Service: Every property is unique. We tailor our body corporate services and strata management to your specific needs, ensuring responsive, transparent, and proactive management—putting you and your property first.


• Full Compliance: We guarantee that your body corporate, strata, or residential association operates in full compliance with all relevant legislation, including the Unit Titles Act, Building Act, Health and Safety regulations, and other New Zealand laws. Our commitment to compliance protects your property and its owners.

• Trusted Strata Managers: Our team of professional strata managers and administrators are dedicated to clear communication, prompt issue resolution, and meticulous record-keeping. As members of the Strata Community Association (SCANZ), Hallmark & Stone leads the way in industry standards and best practices.


• Integrated Facilities Management: Hallmark & Stone also offers Facilities Management as part of our comprehensive property management solutions—not as a separate service, but seamlessly delivered in-house alongside Body Corporate, Strata, and Residential Association Management. Our customers appreciate the convenience, consistency, and efficiency of having all their property management needs met by one trusted team.

Our Body Corporate & Strata Management Services

Administrative & Accounts Management

  • Meeting Coordination: Organising and preparing all Body Corporate meetings (AGMs, Committee Meetings, EGMs), including notices, minute taking, and post-meeting reporting.
  • Registers & Records: We maintain current records of all owners, tenants, and property managers. We also securely manage your body corporate’s documents and rules.
  • Disclosure Statements: Preparing and arranging the execution of disclosure statements as required.
  • Correspondence: Managing all communications, correspondence, and notifications for owners and committees.

Financial Management

  • Annual Accounts & Budgets: We use an external accountant for the preparation of annual financial statements, AGM reports, and yearly budgets based on unit entitlement. This helps to provide transparency to everything we do.
  • Levy Management: Calculating based on unit entitlement, invoicing, and collecting levies; issuing statements and managing debtors.
  • Banking & Reconciliation: Managing body corporate bank accounts, providing regular transactional reports, and reconciling accounts.
  • Expense Monitoring: Regularly tracking expenditure against budget and ensuring timely payment of invoices.
  • IRD Compliance: Preparation and lodgement of annual returns with the IRD through our independent chartered accountants.

Body Corporate Facilities & Contract Management

As a company, we offer a range of FM services so are happy to help, if and when require, The below details some of the facilities management services we offer. 

  • Service Contract Oversight: We manage contracts for services such as cleaning, gardening, and rubbish collection. We guarantee adherence to all contracts and handle renewals correctly.
  • Compliance Management: Ensuring full BWOF, health & safety, and Unit Titles Act compliance for your property, among other regulations.
  • Insurance & Valuations: Coordinating annual insurance renewals and property valuations.
  • Maintenance Planning: Engaging contractors, coordinating and implementing long term maintenance plans, and providing facilities management reports for AGMs and committee meetings.
  • Communal Area Management: Overseeing the upkeep of shared spaces such as driveways, garages, and walkways.
Pohara Apartments - Body Corporate and Facilities Management Portrait

Strata Management NZ Specialists

  • Residential & Commercial Expertise: Our strata management team in NZ offers personalized support. This applies whether you own a home, a business property, or a mixed-use building.
  • Developer Support: Assisting developers with the setup and establishment of new body corporate schemes, including drafting budgets, preparing documentation, and community portal setup.
  • Transparent Communication: We keep committees and owners fully informed, with open lines of communication and regular updates.
  • Comprehensive Online Portal: We have a comprehensive online portal for owners to get information, see financial reports and report maintenance items.

 

 

The Hallmark & Stone Difference

  • Responsive Strata and Body Corporate Managers: Direct access to your dedicated strata manager—no call centres, just real expertise.
  • Proactive Support: We anticipate issues before they arise, ensuring seamless operation and long-term asset value.
  • Comprehensive Body Corporate Services: From administration and accounts to facilities and compliance, we handle it all.
  • Family Owned and Operated: At Hallmark & Stone, we pride ourselves on delivering outstanding service and we are proudly family-owned and operated.

 

 

Ready for Stress-Free Body Corporate Management?

Contact Hallmark & Stone today for a confidential discussion about your body corporate, strata management, or Residential Association needs in New Zealand.

Experience the difference of expert, reliable, and transparent body corporate management.

Let’s grab a coffee.

The Hallmark & Stone team are focused on communication, service and delivering the best outcomes for clients. Touch base with us to find out how we can help add value to your asset.

P. 04 830 7668

E. tim@hallmarkstone.co.nz

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